Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

If you want to see how it's done, go directly to the video below.

To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web.

Important: If you have a Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products.

Add email signature outlook 2016